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Minutes 5-3-18

CAMDEN VILLAGE COUNCIL – REGULAR

THURSDAY, MAY 3, 2018

Mayor:  Lisa Moss
Fiscal Officer:  Rebecca Wilson
Village Administrator:  Rusty Wilson
Council:  Kelly Doran, Debbie Hickman, Ernest Crabtree, Toni Keesler, Judy Michael and Wendell Mackie
Guests:  Ed Steiner, Dan Gray, Gary Taylor (Camden Fire Chief), Kate Duskey, Austin Fields, Donna Cross, Karen and Jeff Moss, Gary Rust, Dennis Davis and Alexandra Cummins

The meeting began with the Pledge of Allegiance at 7:00 P.M.  Ernest made a motion to approve the minutes from the April 5, 2018 meeting as written.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – abstain.  Motion passed.

Public Participation:  Karen Moss, Chairman of the Camden Bicentennial updated everyone on the progress of the bicentennial and what they have in store for upcoming events.  Alexandra Cummins, New Lebanon’s recreation and community development specialist presented what she has created for that Village and gave ideas on what Camden could also do for the future in community involvement.   Gary Taylor, Fire Chief for Camden was next but prior to his presentation Kelly made a motion to have the Camden Carnival on 725 and just dispense with all the fuss.  Gary said that is awesome can I get two years.  Kelly said you get 10 for all I care I just don’t want to fuss anymore, everyone knows how he feels about it but it’s just to the point where we need to do it and just go on.   Gary said it is so much easier on 725 and Kelly said I understand and I want you guys to be successful.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.   Ron Eley of 112 Terry Court addressed Council asking permission to install a privacy fence and to go a little into the easement that runs along his side property line.  Kelly asked if he had checked at the Courthouse to see who the easement belongs to and he said no.  Rusty said he did go look at it and there are no power lines or utilities there and he thinks maybe the easement belongs to the Village.  Ron said he would only be going into the easement a small piece.  Kelly said I guess it would be your problem if someone came along and needed to access that easement and Ron said he is fine with that.  Kelly made a motion to allow him to install his fence where he wants at his discretion but if problems arise in the easement that is his problem and not the Villages.  Judy second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – abstain, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

Committee/Staff Reports:  Rusty reviewed his report with Council highlighting what projects have been completed over the last few weeks.  Kelly said maybe we should rethink the parking behind the Town Hall.  Becky suggested a street committee meeting and talk over what would be best and then present that to Council.  Kelly asked where we were with the Shank property.  Rusty said Becky got an email today and our attorney did receive the deed.   Becky mentioned we will need to adopt an Ordinance accepting the property then once that is passed it can be recorded.  Becky said she will have an Ordinance for the next meeting.  Kelly asked about damage to the Village properties.  Rusty had all of our property checked by the insurance adjuster and he will be getting with him tomorrow to let them know what contractor will be doing the work and get scheduled to meet with them.  (Contractor will be Skinner)  Rusty mentioned every 5 years the EPA recommends the water tower be inspected and that time is coming.  Nelson got a quote from P and V at a cost of $995.00 where they go inside and run equipment and inspect the inside for structural integrity.  Kelly made a motion to have P and V to do the inspection for $995.00.  Wendell second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Rusty also mentioned that Nelson has decided to take some more time away from work during the year and he would like to hire a 3rd licensed operator to help with rotation duties in case he and Billy are both away.  This gentleman is someone who Nelson has worked with in the past and he would follow the same contract that Nelson and Billy do which is $50.00 for the first 15 minutes if not over 5 hours, $25.00 per hour with no benefits other than OPERS.  He will get a pre-employment drug test done and fill out an employment application.  Kelly made a motion to hire this person once all the requirements are complete.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Kelly said he and Rusty discussed the sidewalks in town that are just a hazard to people walking and Rusty said he would like to just send out notifications to property owners where these sidewalks are telling them that they can have them fixed or the Village will contract it out and assess their taxes.  This will be done in sections of town starting soon.  Kelly made a motion to have Rusty start marking the sidewalks.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni –yea, Judy – yea and Wendell – yea.  Motion passed.

Rusty also mentioned the mulch, water bags and dirt for the trees and asked how much are we want to appropriate.  Kelly said why don’t we contract it out and Ernest said he thought it should be done in house.  Kelly said that’s fine but how much are    we thinking about spending.  He said he was getting 13 more trees for South Second and a few on South Main.  Kelly mentioned $1500.00 and Ernest said he thought maybe $2000.00.   Kelly made a motion to spend up to $2000.00.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Becky mentioned that one of our shut-off’s this month included the Head Start School which we did not disconnect because of the children.  Becky had a conversation with the fiscal officer who pays the utility bills and said she normally gets the water bill from her staff too close to the due date.  Becky asked Council how they wanted to handle this situation and they stated unfortunately we cannot pick and choose our customers and how they are given special treatment therefore if it comes to another point that they are on the disconnect we will not shut them off but they will get the $50.00 penalty fee.  Becky said she would write a letter letting them know what Council’s decision was.  Also did Council want the representative from Miami Valley Lighting to attend a meeting to go over their contract and they agreed yes to have them come.  Becky also mentioned that there is a situation with the mailing system where people haven’t received their water bills this month and something is seriously wrong and she suggested the Mayor and anyone who hasn’t received a bill to call and see what is going on.

Old Business:  Judy asked if any applications were received for the cleaning position.  Becky said only one was received and it was Jeff Moss who comes highly recommended.  Wendell made a motion to hire Jeff Moss as our new cleaning person with the same requirements in our contract (liability insurance and $75.00/week).  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Kelly said he would like to get some quotes on a new gazebo for the Air Force Band to play in during the bicentennial and put it in the park across from the firehouse where the white one is and move that one down to the Shank property and Council hopefully be on board with getting one.  He would also like to get quotes for some decorative lighting for the intersection here in town and maybe even further up Central Ave.  He would like to get the fence at the playground park painted white.  Rusty said he is going to have the playground equipment painted soon also.  Kelly also said he would like to talk to the police department about cars on the street that don’t move.  Stemp said they don’t go around looking for them but it helps if they get a call first and then start the process of getting it removed.  Kelly asked Rusty how he was doing with property maintenance and he said he has more to be written up and citations are forth coming but he doesn’t want to do just one he wants to have several so it’s not so expensive.  Kelly mentioned signs for the parks and giving outsiders clues as to which direction they are.  Kelly said he read an article in the Wall Street Journal about water and sewer rates in the United States and the average is around $70.00 so the Village is right there in that average.

New Business:  Becky presented the RITA delinquency program request to Council mentioning this has to be approved every year.  Toni made a motion to have the Village approve the program.  Judy second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – abstain, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Wendell asked if anyone knew what was going to happen with the State and school buildings.  Kelly said the next board meeting is the 26th maybe he should attend and see where they are at.  He said maybe we should consider making our own school district here in Camden.  Kelly said you are talking about funding and a lot of other issues but I don’t think that is going to happen.  But if you attend the meeting ask them about that.  He also asked what Council felt about making some of our streets one way.  Judy said everyone in this town knows you have to zig zag and that is how it is.  He said people just fly where he lives and if someone hits one of his kids he is going to be really upset.  Kelly said it’s part of a small town thing but it might be a solution in search of a problem.  Debbie said one way streets would be a disaster and if you even tried that you would have a room full of people every meeting.  Wendell also mentioned again a facebook page for the Village for social media communication.  Debbie said who would monitor it and Wendell said he would.  Kelly said but what may offensive to you might not be offensive to someone else.  Debbie said we already have a website and a bicentennial page I just don’t see having another one would be beneficial and we don’t want negativity.  Kelly said and who would be determined what would be ok and what wouldn’t be.  Kelly said I’m not opposed to it but we don’t want to put our you know what’s out there.  Wendell said he would look into it further.

Ernest made a motion to approve the purchase orders.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Judy made a motion to approve the bills.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

Toni made a motion to adjourn at 9:09 P.M.  Judy second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.