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Minutes 4-5-18

CAMDEN VILLAGE COUNCIL – REGULAR
THURSDAY, APRIL 5, 2018

Mayor:  Lisa Moss
Fiscal Officer:  Rebecca Wilson
Village Administrator:  Rusty Wilson
Council:  Kelly Doran, Debbie Hickman, Ernest Crabtree, Toni Keesler, Judy Michael and Wendel Mackie (absent)

Guests:  Ed Steiner, Dennis Davis, Maxine Hinkle, Rose Pombles, Mike Stephenson, Fred Willeford and Chad Doran

The meeting began with the Pledge of Allegiance at 7:00 P.M.  Ernest made a motion to approve the minutes of the March 15, 2018 meeting as written.  Judy second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – abstain.  Motion passed.

Public Participation:  Mike Stephenson addressed Council representing the Free and Accepted Masons from Camden Masonic Lodge.  They would like approval from Council to present a plaque to commemorate the Bicentennial occasion near the bulletin board once it’s moved to the Southwest corner of the Town Hall.  Ernest made a motion to approve the request.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.  Maxine Hinkle of 604 Vickie Drive inquired about her water bill and why it continues to be high.  Rusty is going to double check her meter and they will try to get her problem resolved.

Committee/Staff Reports:  Rusty reviewed his report with Council highlighting that the backhoe has been ordered, catch basins are being checked and cleaned throughout the Village, the new lawn mower has been delivered, parking signs were installed behind the town hall and he also mentioned what they have been cleaning up since the storm earlier this week.  He asked permission to contact an exterminator to spray around the Town Hall and Council agreed we need this done.  He also mentioned that Cargil paid for servicing the old well that was pulled and had some repairs needed to it at a cost of $1160.00.  Kelly asked how the pump test went and Rusty said no problems.  Debbie asked about the Shank property and there has been no word since last meeting.  Becky mentioned that our cleaning service has resigned and we will need to find someone to replace her.  Debbie is going to come up with a description for Becky to have posted around town.  First Financial did confirm that the total number of water bills collected each month is around 70 which is not even 10%.

Old Business:  Debbie mentioned Becky has been checking banks and she is going to explain further on that but she would like to have the Town Hall open during the week for 8 hours Monday – Friday.  Becky did mention she would like to stay at First Financial for now.  We do get a lot of free things from First Financial that not even I realized and some things they do are easier on me and it’s less time consuming since it’s already done.  It’s also the fact that you know the customer service is always there and available.  She asked Council to back her on her decision as she is the only one that really knows what goes on with the day to day operations where the finances are concerned.  Kelly and Ernest stated that they would prefer Somerville Bank and staying local so that Becky doesn’t have to go to Oxford once or twice a week.   Debbie said my thing is not about the banking but having the office open all the time when Becky is gone.  Judy said who would you find that would come in a few hours right in the middle of the day.  Kelly said the beauty is when Becky is on vacation we would have someone to collect the water bills.  Ernest said he would like to think that Somerville is a bank and they have the same service as any other bank.  Several people stated they disagree with that statement because they don’t offer the same service as other banks.  Toni said the Library looked at using Somerville Bank and they had to go elsewhere.  Becky said the girls at the local branch are great but I feel better staying where we are for now.  Kelly said maybe we can push Somerville to get where we need them to be.  Kelly said so we will stay status quo for now and the only change would be you going to Oxford every now and then.  Ernest said maybe for safety issues we can check with Brinks or someone to currier our service.

New Business:  Kelly said he would like to get historical markers for Sherwood Anderson, the Town Hall and for Sorena VanGorten’s house.  Each are around $1,900.00 to $2,150.00 and he would like three (3).  Debbie said Sorena VanGorten did sing opera here at the Town Hall and Kelly said great we could make the Town Hall and Sorena on one and that would only make us ordering two (2).  Shipping and all we are looking at around $4,500.00.  Debbie made a motion to appropriate $4,500.00 for the historical markers.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.  Kelly said he would like to have another history video of just the Town Hall being done by History in Your Own Backyard at a cost of approximately $1,200.00.  Judy made a motion to allow the video.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.  Ernest asked if anyone had checked the upstairs and downstairs for water and Rusty said he and Bruce did today and there was really very little water.  Kelly said the hail did damage the eaves on the west side of the Town Hall and we need to check all buildings for damage.  Kelly asked about the audit and Becky mentioned she did get the new quote for the additional hours and it is around $5,700.00 on top of the $14,555.00 original cost.  Kelly said he did look at all streets in Camden and said he has a list of a few alleys and Felix Street and Joy Lane and the parking lot for little repairs but we need to get some numbers and see where we are at money wise.  He would like to get the state in here and see about getting Central Ave. (725) in the middle of the Village done when they start the one just east of town.  He still wants to send a letter to First Financial about taking over that building.   Kelly said Brent Copeland said if we are going to send things to Mayor’s Court on property maintenance we need to have the proper things here but he feels Muenchbach should be handling these when they are transferred to Eaton Courts.  If he isn’t going to do it we need to get Jane Beach or whoever to take these for us.  Debbie said we have wasted a lot of time so we need to stay on top of this and find out when the court date in Eaton is and have representation.  Kelly would also like to find out how much the electric part of the Miami Valley Lighting bill is.  Maybe we can contract that out and save money.   Kelly said we have had so many donors for a lot of the Town Hall rebuild but I think we need to halt on asking for donations and spend some money getting lightning rods for the bell tower.  They cost $2,200.00 and we should really have them.  Ernest made a motion to get the lightning rod protection for the bell tower.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.

Debbie made a motion to enter executive session at 8:18 P.M. to discuss the potential hiring of a new employee.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Kelly – yea.  Motion passed.  Judy made a motion to exit executive session at 8:31 P.M.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.

Ernest made a motion to approve the purchase orders.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.  Judy made a motion to approve the bills.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.

The Mayor mentioned that our next scheduled meeting for Thursday, April 19th will be cancelled due to lack of quorum.

Kelly made a motion to adjourn at 8:33 P.M.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea and Judy – yea.  Motion passed.

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Rebecca Wilson, Fiscal Officer
Lisa Moss, Mayor