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Minutes – 10-4-18

VILLAGE OF CAMDEN – REGULAR

Thursday, October 4, 2018

Mayor:  Lisa Moss (absent)
Fiscal Officer:  Rebecca Wilson
Village Administrator:  Rusty Wilson
Council:  Kelly Doran, Debbie Hickman, Ernest Crabtree, Toni Keesler, Judy Michael and Wendell Mackie
Guests:  Bob Stallman, Ed Steiner, James Lawson, Dan Michael, Gary Rusty, and Dennis Davis

The meeting began with the Pledge of Allegiance at 7:00 P.M. with President of Council Ernest Crabtree presiding.  Toni made a motion to approve the minutes as corrected (removed word Vice in front of President).  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea and Judy – abstain.  Motion passed.

Public Participation:  Bob Stallman with Miami Valley Lighting addressed Council regarding the upcoming contract and answering questions from Councilman Kelly Doran who stated that after the new LED bulbs are in that our costs will go down. After this discussion, Kelly made a motion to approve the new agreement starting 1/1/2019.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea and Judy – yea.  Motion passed.  They will be changing all bulbs to LED in 2019 overall cost is $1600.00.  Gary Rust addressed Council and said since Council mentioned they would help with the upkeep and asked that they get a quote on some trees he presented quotes to have a few trees removed at the Orchard Hill Cemetery.  He also mentioned that some of the storm sewer lids in town need addressed.  Kelly asked Rusty if they could weld some of those to prevent them from moving if stepped on.  Gary asked if the town was holding reserves to look at future costs such as the sewer and water lines.  Council said yes we are working on reserves.  Becky asked if Rusty could add that cost with the trees that are being taken down on Douglass.  Ernest gave the quotes to Rusty and said he could get with his people and get a new quote for all.  (Wendell arrived at 7:18 p.m.)  James Lawson of 423 Sugar Valley Drive addressed Council and asked permission to build a new barn at his property.  After reviewing his prints, Kelly made a motion to approve his request.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Dan Michael asked Council to consider giving him an adjustment on his water bill for 77 South Main Street as this would be his second adjustment.  Wendell made a motion to approve the second adjustment.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – abstain and Wendell – yea.  Motion passed.

Committee/Staff Reports:  Rusty reviewed his report with Council mentioning the new flags were ordered and have been installed, new street brushes have been ordered for the skid steer, the chip and seal is complete on South Main, trees were trimmed on Lafayette and Liberty and trimmed around stop signs around the Village, rock was placed at the roadside park where it was eroded, 107 East Central has had the basement boarded up and the new playground equipment will be installed at the park over the next few days. He said we talked about the trees on Douglass and after nothing being done the Village is just going to take them down.  He presented quotes for the fence project at the entrances of the Village.  Kelly made a motion to just concentrate on the 725 and 127 entrances for now and do the rest later.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  He also presented quotes for black topping where the water main breaks were done and one quote had the bridge repair included and the other did not.  Wendell made a motion to accept the bid from Becker Black Top that included the bridge repair in the cost.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Wendell asked if we had any ordinances on shrubbery or bushes impeding the sidewalk where people have to walk in the street.  Rusty said we don’t really have anything, but I will look at it and either send a letter or trim it up.  Kelly asked about the sidewalks and Rusty said he is going to walk it all tomorrow and whatever is left that don’t have contracts to do the Village will do it and assess taxes.  Kelly asked when the rest of the Village was going to start and Rusty said all of the Village will be marked and hopefully done by next year.  Kelly said he would like to look at approaches off the streets as well. Ernest said getting back to the storm drains we need to really get a welder and get those started.  Rusty said it’s not so much the lids as it is the structure on the inside.  They are just eroded so back there’s nothing to hold the lids up but we will see what can be done.  Ernest also said he would like to get the water committee on that because there should be some money coming in on that meter.  Ernest said he signed a deal that he would start as soon as the meter was in.  Becky said she was never handed any paperwork or contract with his signature so maybe they need to check with Nelson since he was leading that project.  Kelly said we need to look at automating that in the future and get rid of tokens at our next budget meeting.  Ernest said we have a meeting scheduled for October 24th.  Rusty said David White has been given until October 15, 2018 to remove all his personal items and almost everything is gone now.  Some quotes are coming to have the house removed.  Wendell mentioned a vehicle at Rayanne Allen’s house has been sitting there and not moving at all.  Rusty said he will look into it.  Wendell also asked about an ordinance for blowing grass in the street and Kelly said we also need to look at these temporary sheds being erected.  Wendell asked about Quail Creek and a boat that has sat at the entrance for a long time.  Rusty said that is their driveway to their property and Kelly said they are governed by their own bylaws.  Debbie said she saw a girl pushing a stroller from the Dollar Store to Quail Creek and what happened to the sidewalk we were going to put in.  Kelly said that was part of a project we applied for that we didn’t get approved for.  Debbie said that is so dangerous and someone is going to get hurt.  Wendell asked Officer Stemp about vehicles on the street that have not moved for a long time.  Kelly said forgive me if I sound perturbed but we have asked the Department for months and maybe a year to get these vehicles off the street and nothing is being done and they are supposed to be tagged and operable and apparently if they have flat tires they aren’t operable.  Rusty said some of them are ones that he has wrote the owner for because it was just sitting in the yard and they will go and tag them and move them to the street but they still don’t move.  Kelly said we talked at the last meeting that we wanted them to get those orange stickers to stick on the car with a time and date on it.  Wendell asked Officer Stemp if they chalk tires and he said not they don’t go around town and make it a habit to see if the vehicle has moved.  Kelly said let’s stop right there, why not, if you are patrolling wouldn’t a vehicle that hasn’t moved for months catch your eye, isn’t that part of the procedure.  Stemp said it catches my eye more when I see a vehicle I don’t recognize than one I see all the time.  Wendell said there are 2 on Liberty that haven’t moved for months and when you see grass growing under them that’s a good indication they haven’t moved for a while.  Kelly said we need your help in identifying those.  Kelly asked if they could order the stickers and Stemp said the thing with those is if I put one on a vehicle and they go out and pull it off I’m the only one that knows when the sticker was put on.  Someone said write it in a book and he said they can but then we don’t know when they moved it.  Ernest said as long as they did move it that’s all we want instead of it just sitting there for days and days and days.  Debbie asked how he would like to handle it.  He said he prefers getting a call from someone saying a car has been sitting in front of my house for a while and he’s taken cars that way before.  Ran the tags, tried making contact with the owner and if they didn’t live near by than it’s towed.  Wendell asked him about Quail Creek and the boat and his reply was they only interact with Quail Creek when it’s a something criminal or a moving violation.  Kelly said is it not good enough that the 5 or 6 of us ask the police department to do this or is it waiting on a call that’s in the neighborhood because we are the ones trying to run things here and we’ve asked politely that something be done with these cars.  Stemp said it looks better from a legal standpoint when someone asks why their car was towed…. Kelly said tell them I called but let’s get some action on those cars.  The Chief law enforcer is sitting in the Mayor’s chair and he’s asking to get this done.  Wendell made a motion to purchase the stickers and Kelly said if there is a problem I will buy them.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.   Debbie read a request from Chief Spurlock to move Cody Baker from auxiliary to part time starting October 13, 2018 at a starting pay of $12.50 per hour.  Toni made a motion to approve this request.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Jeff Wood who just came in asked about the School Resource Officer at the Elementary School and if there is an update on what the Village is going to do.  He knows the Chief is there now but is there an active search for another officer.  Officer Stemp said he couldn’t comment on that due to the current status but the school will be covered every day until they hire a new permanent person.

There was no Old Business.

New Business:  Ernest asked Council for approval of the Kramer service fees for the West Central Ave. project.  After reviewing the costs, Council tabled the subject because they did not see anything regarding the sidewalks.  Debbie presented samples of new Christmas decorations for the Village at a cost of around $8,500.00.  Wendell made a motion to allow $10,000.00 for new decorations.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Debbie said the BP purchased or donated 1,000 tulip bulbs that we are going to put around all the trees in town in the spring but we may need to add a few more from the Village.

Wendell made a motion to approve the bills.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Judy made a motion to approve the purchase orders.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

Wendell made a motion to adjourn at 8:20 p.m.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

Rebecca Wilson, Fiscal Officer

Lisa Moss, Mayor