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Minutes 6-7-18

CAMDEN VILLAGE COUNCIL – REGULAR
THURSDAY, JUNE 7 2018

Mayor:  Lisa Moss

Fiscal Officer:  Rebecca Wilson

Village Administrator:  Rusty Wilson

Council:  Kelly Doran, Debbie Hickman, Ernest Crabtree, Toni Keesler, Judy Michael and Wendell Mackie

Guests:  Gary Rust and Dennis Davis

The meeting began with the Pledge of Allegiance at 7:00 P.M.  Ernest made a motion to approve the minutes of the May 17, 2018 minutes as written.  Wendell second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

There was no public participation.  Wendell asked what he would need regarding a fence and structure repair to his garage.  Council said just an approval on the fence, as any repairs to an existing structure doesn’t need approval.  He will come get a copy of the fence ordinance before coming back for approval.

Committee/Staff Report:  Rusty reviewed current projects with Council.  He mentioned they are just waiting on Vectren to remove their meter from the Shank house and then Klapper can demo it.  He mentioned the soap dispensers are bad in the public restrooms so Becky received a quote from Cintas for soap dispensers and paper towel holders at a cost of $5.00 per week and we only purchase a case of towels when needed.  Kelly made a motion to add this cost to the contract.  Debbie second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Rusty mentioned well #1 is to the point where it needs cleaned, as it is so dirty from all the iron that it is shutting off.  Nelson contacted the company that did well #2 a few years ago and cost will be approximately $12,000.00.  EPA is also having the Village do lead and copper samples this year and Nelson recommended that the 10 individuals that perform these samples for us we knock $5.00 or  $10.00 off their water bill for them.  Wendell made a motion we reduce the water bill by $10.00 for the individuals who do the samples for their time.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Rusty said he was contacted by the Engineer’s office stating they are going to chip and seal State Route 227 and they asked if the Village would like them to also chip and seal in the Village limits from the limit sign to the railroad tracks for a cost of $3500.00.  Wendell made a motion to allow the chip and seal for $3500.00.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  He mentioned he did talk to the owner of 109 North Liberty and she is going to take the house down.  Today he received a phone call from ODOT who asked who put the signs out to shut 725 down next week and he told him it was the Fire Department.  ODOT stated that 725 could not be shut down from June 12ththrough June 17th because that is the detour route for the 127 traffic since 127 is shut down for two weeks for repairs.  Council said there is no traffic going down our side streets so they have to do what they have to do whether it be move the carnival or whatever but the detour will not be on our streets period.   Chief Spurlock addressed Council regarding the hail damage on his cruisers stating they received just over $11,000.00 for the 2009 and 2011’s.  The 2016 SUV is currently in the shop getting repaired but the 2009 did just die with mechanical issues so he would like to scrap the 2009, get rid of one of the 2011’s and with the money purchase a used vehicle as a replacement with Council approval.  Ernest made a motion to allow the purchase of a used vehicle.  Kelly second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.   Matt also mentioned he is thinking about getting back into being a K9 handler and mentioned that a 3 year old dog that has been trained is available for $3500.00 which would come out of the drug fund.  The only expense to the taxpayers would be the insurance to cover the dog.  He feels that it would be beneficial for what all has been going on here in Camden.  Judy made a motion to allow the K9 if Matt wants to continue this in the future.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Matt would like to add two officers from auxiliary to part time and they would be Chase Young who would begin 6/9/18 at $12.25 per hour.  Ernest made a motion for Chase Young.  Wendell second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Also Robert Ellison to begin on 7/7/18 at $12.25 per hour.  Judy made a motion for Robert Ellison.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Kelly asked Matt if he was having a hard time with retention on a pay scale level.  Matt said we are never going to catch the hospitals or townships for that matter but we do get paid well however we struggle with the competitive opportunities.  Kelly said that is something Council needs to focus on if we want to retain the same people that we have and that we are happy with.

Old Business:  Wendell mentioned he is still hearing roosters down off South Lafayette.  Rusty said I have been down there dozens of times and I don’t see any.  Judy said they are wondering around in the middle of the road.  Rusty said he will stop again tomorrow.  Kelly told Rusty he would like to get with him regarding overgrown properties and a list of other things.  Street repairs/paving for this summer are Joy Lane and a few alleys along with the Town Hall parking lot so he would like to get Kramer down here to give us some figures and we will do what we can afford.  He has a guy coming Monday to give an idea on the street lights.  On the gazebo, we need plans so he has contacted the architect Greg Snider who gave a quote of $2000.00 to get some plans to get that project going.  Debbie made a motion to pay $2000.00 for the plans.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – nay, Toni – yea, Judy – yea and Wendell – nay.  Motion passed.  Kelly asked Rusty if he found out anything on the Mundell project.  Rusty said we need to come up with a sewer tap and water tap fee.  He will call her back to find out what size they want and the plan still has to be approved by EPA, but they are going to take it to the sewer plant.  Toni asked if we have an Ordinance for temporary buildings.  Rusty said he doesn’t think we have anything on record.  Kelly said we need to amend our property maintenance ordinance to state when you receive and letter and don’t comply it’s an automatic ticket.  Debbie said that wouldn’t matter because we aren’t getting any cooperation from the Courts.  Kelly asked if we had heard anything from Muenchenbach’s office and Rusty said neither he nor Becky have heard anything.  Kelly said let me get this straight you both have made numerous calls and he’s never in and you never get a return call.  Rusty said never.  Kelly said I wouldn’t send his check (monthly payment) in yet because what is bad is when you have a matter pending like we do and you can’t get a return call from the person you have hired to handle this.  When you have a solicitor that you have hired and are paying you would think you would get some service.  Kelly said do we need to hire someone else just to do the property maintenance.  Becky said I don’t think we should until we talk to them because they are under contract.  Kelly said whatever amount the other one charges we would reduce from his amount.  Wendell mentioned he is the solicitor for West Alexandria also and he has only seen him at one of their meetings.  Someone mentioned that West Alexandria is having problems with him as well because at their last meeting they said they couldn’t get in contact him.  Kelly asked Chief Spurlock if he was having trouble getting Muenchbach to return his calls and Matt said he hasn’t tried calling him but today at Court he wasn’t there but one of his partners was covering for him.  Kelly asked Matt if he would be opposed to us looking around because we aren’t getting any action on our end and Matt said I’m getting a lot of action on my end and I like where I’m at.

New Business:  Becky presented proposed Ordinance #1023-2018 for Council review (this is for indigent residents).  She also mentioned a notice from the Preble County Common Pleas Court regarding the property forfeiture at 35 North Second Street.  She will be getting in touch with them asking how much the Village would need to pay to get that property and if it’s not too much Mayor Moss said she would call a special meeting to approve us getting it.  Judy made a motion to adopt Resolution #1092-2018 for the Preble County Waste Management plan.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Ernest asked about the Klapper meter and wanted to know if we have been billing him a minimum bill.  Becky said it is not hooked up yet so no, we aren’t billing him.  Ernest said he thought we had an ordinance on that and Becky said no there is no ordinance for billing as council did not want to bill just because there was a meter in front of the house etc.  Kelly said maybe we need to look at doing that as it would potentially decrease every other bill.  Becky suggested the water committee meet and discuss how they want to describe this on a new proposed ordinance.  Kelly asked about our last sewer debt and isn’t it almost paid off.  Becky said our last payment is in the bills tonight and will be paid off shortly.  Kelly said that is good news as the sewer bill could potentially drop again in the new future.  Judy said the VFW petitioned her to ask Council if the Village would close South Main Street on July 14, 2018 for their cruise in from 2-6 from the VFW to South Street.  Kelly made a motion to allow this closure.  Wendell second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Debbie mentioned the request for an adjustment at 47 North Second Street by a renter for a leak however the landlord said there was no leak and this water was illegally turned on prior to the renters moving out.  Kelly said if the landlord comes in we might consider this request.

Wendell made a motion to approve the purchase orders.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.  Judy made a motion to approve the bills.  Wendell second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea, and Wendell – yea.  Motion passed.  Wendell made a motion to approve the May Financial Statement.  Ernest second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

Wendell made a motion to adjourn at 8:23 P.M.  Toni second.  Roll call.  Kelly – yea, Debbie – yea, Ernest – yea, Toni – yea, Judy – yea and Wendell – yea.  Motion passed.

____________________________________________              Rebecca Wilson, Fiscal Officer                                                                                                                  Lisa Moss, Mayor