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Minutes 2-16-17

CAMDEN VILLAGE COUNCIL – REGULAR

 

THURSDAY, FEBRUARY 16, 2017

 

 

Mayor:  Lisa Moss

Fiscal Officer:  Rebecca Wilson

Village Administrator:  Nelson McKeever

Council:  Todd Angell, Judy Michael (absent), Melissa Shull (absent), Kelly Doran, Toni Keesler and

Ernest Crabtree

Guests:  Rose Pombles, Mary Reed and Gary Rust

 

The meeting was called to order at 7:00 P.M.  The Pledge of Allegiance was given.  Ernest made a motion to approve the minutes of the February 2, 2017 meeting as written.  Toni second.  Roll call.  Todd – abstain, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.

 

Public Participation:  Mary Reed addressed Council with a proposal for services in her search for grants at $800.00 for the first 6 weeks and see where we can go from there but she would also like to create a profile on the Village first.  Due to lack of quorum and because of the conflict with Ernest there were not enough votes to move on this until the next meeting.

 

Committee/Staff Reports:  Nelson reviewed his report with Council highlighting topics of the installation of a new light at the standpipe, pot holes being patched throughout the Village, the testing of our back flow devices with one being repaired, repairs and maintenance on Village tractors and equipment and a new light installed at the old well field barn.  He also mentioned that he and Toni Keesler met with the Register Herald representative for an article being done called Preble Proud sharing recent past, present and future projects in the Village.  He asked Council to consider the policy revision for the employee manual.  Ernest made a motion to approve the revision.  Kelly second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.   He also mentioned he has been getting prices on uniforms for the employees. Ernest made a motion to supply employee uniforms and allow $150.00 boot allowance for the 3 full time employees per year.  Kelly second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Nelson said he did give information on the cleaning of well #2 and got 2 estimates both being around $12,000.00.  Ernest made a motion to approve the cleaning of well #2 for approximately $12,000.00 dollars.  Todd second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Ernest mentioned the sign in front of the town hall regarding the fire department needs to be reattached.  Kelly said since it’s going to be so nice next week can we see about doing some street sweeping.  Nelson said he did give a program to the guys about doing it once a month.  Kelly mentioned the shut off notices and some changes we need to look at to save time for other things.  Becky said we will need to notify the customers regarding changes in advance.  The Mayor mentioned she thinks Mr. Copeland the Magistrate needs to be under contract so we can receive a monthly bill for him so he gets paid in a timely manner.  Kelly said let’s send him a letter and find out the scope of his services and how does he arrive at $500.00 a month for the Village fees and see about a description of services compared to other Villages he provides the same service for.  Ernest asked if we found out anything from Muenchenbach regarding the property maintenance citations.  Kelly said he completely forgot about a meeting they were to have and failed on his part.  He did follow up and has rescheduled a meeting.

 

Old Business:   Becky read the Ordinance for the 3rd and final reading.  Kelly made a motion to adopt the Ordinance.  Ernest second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Kelly mentioned the Oxford Free Clinic and letting the Camden residents know about it.  Becky suggested flyers at the businesses around the Village and also on bulletin boards.

 

New Business:  Becky mentioned the copy of the email from RITA and the response on the legal fees.  The Village will provide the upfront costs for any fees occurred and then those costs will be assessed to the individual who is delinquent on their taxes.  Ernest made a motion for the Village to provide the upfront costs.  Toni second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Becky also mentioned the email sent to everyone regarding the sewer and water adjustment program.  He said he would come to one of our meetings and explain the program in detail.  Kelly said it sounds like an insurance program.  Council agreed to have a representative from that program come and discuss it with Council.  Becky mentioned the purchase order for the Village to pay for the installation of the fiber optics installation at the town hall and also she has a meeting with the equipment company to get those costs lowered.    Kelly presented a proposal for blinds for the town hall bottom floor for $5500.00.  He said the town hall donation fund can come up with $2000.00

 

 

 

 

 

 

 

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leaving $3500.00 for the Village to pay for.  Toni made a motion to approve the $3500.00.  Todd second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.   The furniture was discussed and Kelly said this is a one-time purchase and we can see what we have in our line items and pull the money where we can.

 

Todd made a motion to approve the purchase orders.  Toni second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Toni made a motion to approve the bills.  Ernest second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.  Todd made a motion to approve the January Financial Statement.  Ernest second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.

 

Toni made a motion to adjourn at 8:06 P.M.  Ernest second.  Roll call.  Todd – yea, Kelly – yea, Toni – yea and Ernest – yea.  Motion passed.

 

 

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